Central Administrative and Managerial Employees

During Fiscal Year 2008, the Department of Education created a new performance management system for central administrative managers. An initial group of 100 senior managers participated in a pilot, which enabled each manager to set individual goals, update progress on their goals throughout the year, and document their year-end results.

Having a performance management system enables the DOE to:

• Align individual goals to the right DOE organizational priorities;
• Continue making progress on achieving our student achievement targets, as part of Children's First reforms;
• Enables principals, teachers and parents to partner together successfully to enable schools to perform their best; 
• Drive needed results consistent with the DOE culture based on Accountability, Leadership and Empowerment.

Performance management continues as one of the Chancellor's Strategic Priorities in Fiscal Year 2009.  Based on the successful pilot program in Fiscal Year 2008, the DOE is now expanding participation to an additional 850 managers across all divisions and departments. These additional managers will establish individual goals aligned with the Chancellor's FY09 school year priorities, document progress throughout the year, and evaluate their year-end results (next October). 

ESTABLISHING GOALS

A goal is a specific result that is important to achieve for individual and organizational success.

Goals are based on the Chancellor's School Year Priorities:

• The Chancellor's School Year Priorities "cascade" down through the organization as a series of smaller goals that describe what each division or department will achieve.
• These goals are then broken down further until each individual has their own performance goals.

There are three categories of goals for all DOE managers:

1. Student Achievement
2. Principal Satisfaction
3. Operational

Student Achievement

• City-wide Achievement targets apply to all managers - Four and six-year graduation rates plus math and ELA rates
• Additional Achievement targets apply to School Support Organizations (SSOs)

Principal Satisfaction

• City-wide Satisfaction targets apply to all managers - based on Principal Satisfaction Survey results, and the "DOE Overall" (Survey Question #1) applies to all managers
• Additional Principal Satisfaction Survey questions may also apply to Divisions
  

Operational

• Based on the Chancellor's School Year FY09 Strategic Priorities
• Each manager will have 5 - 7 individual goals
• Weights assigned to each goal are based on impact to the organization
   

Chancellor’s School Year FY09 Strategic Priorities

1. Empower teachers to be accountable for the achievement of all  their students through:
   1. Expansion of the Inquiry Team process.
   2. Accessibility to resources and collaboration through a robust Knowledge Management system.
   3. Accessibility to critical performance-related information on a timely basis.
   4. The availability of Teacher-Value-Added data.
2. Enable parents to better support their students’ achievement through:
   1. Providing parents with key performance data on both students and schools.
   2. Improving the quality of our responsiveness to and engagement with parents.
3. Improve  the effectiveness and efficiency of all operations throughout the system in supporting student achievement and equity, including:
   1. Enrollment processes and special education placements.
   2. Roll-out of the second year-release of ARIS.
   3. Stronger integration of services to principals and reduction in work not directly tied to student achievement.
4. Improve Teacher and principal quality by:
   1. Supporting principals in exiting low performers through rigorous annual-evaluation and tenure-decision processes.  
   2. Increasing the quality of applicants through an evaluation process against research-proven criteria for future success.
   3. Adequately funding alternative sources of potential teachers, such as Teaching Fellows and TFA, to ensure sufficient numbers of well trained teachers, especially in shortage areas.
   4. Reforming training and professional development efforts into a 21st century teacher-competency model.
5. Accelerate work on key initiatives to improve student achievement via the Middle School Success Plan and the revision of CTE.
   

Additional Resources

The following resources provide you with additional information about the DOE's Performance Management system:

Webinar: Performance Management - FY09 Goal Setting
Webinar: Performance Management - FY09 Goal Setting and Year End Evaluation Training

Employee Goal Setting Job Aid
How to Get Started in NYCAPS Job Aid
Manager Review Job Aid
Performance Management Overview
Employee Self Assessment Job Aid
Setting Goal Weights Job Aid
Update Goals Job Aid
Year-End Evaluation Job Aid